Senior Administrative Assistant

Full Time Student Affairs in Administrative Support Email Job
  • Share:

Job Detail

  • Region US - East Central

Job Description

Summary

Provide administrative support to Dean, Director of Operations, faculty, visiting faculty, and students ensuring the smooth operation of the School of Critical Studies.

This is a full-time, nine month position, working during the academic year only (39 weeks)

ESSENTIAL JOB FUNCTIONS (including but not limited to:)

  • Provide support to the Dean and Director of Operations
  • Provide front of office support and manage communications under general office duties, work orders, fax, phones, emails and mail
  • Under the supervision of the Director of Operations prepare graduate assistant hiring materials
  • Supervise, hire and train student workers responsible for office duties, visiting artists, and writing lab
  • Provide administrative support to program directors, faculty and students
  • Collect and digitally archive documents
  • Monitor, review, and update program social media platforms and websites
  • Maintain software inventory and computer/printer inventory, including providing assistance with software and hardware
  • Order office supplies, software and office equipment under the direction of the Director of Operations.
  • Oversee and maintain technical support for faculty and TA’s
  • To undertake training at key times within administrative and budgetary duties
  • Provide support to the Graduate and Undergraduate Student body.
  • Assist the Director of Operations with required course student enrollment.
  • Coordinate Fall and Spring Registration sign up sessions.
  • Responsible for sending out evaluation surveys to students and maintaining and retrieving from the online archive
  • Plans student events for Graduate Programs.
  • Maintain the Dean’s electronic calendar
  • Assists with program faculty searches and candidate visits
  • Perform other administrative support as assigned duties and participate in cross-training with other staff

Requirements

SKILLS/ ABILITIES

  • Excellent communication and customer service skills
  • Strong organizational and time management skills
  • Proactive problem solver and not afraid to take initiative
  • Computer skills, including experience using Microsoft Word, Excel, and Google Apps
  • Knowledge and experience in digital archiving, social media platforms and Website updating and management.
  • Speak, write and communicate clearly
  • Multi-task, be detail oriented and work well under pressure and competing deadlines
  • Use tact, diplomacy, discretion and maintain confidentiality regarding all communications and records/files
  • Ability to manage and update various databases with accuracy
  • Compose letters and correspondence for faculty, to other schools, the public and within the Institute

EXPERIENCE

  • 3-5 years relevant experience
  • Type 50-65 wpm
  • Familiarity/interest in the arts and its discursive themes.
  • Highly proficient in Microsoft Word and Excel.
  • Working knowledge of digital archiving, social media platforms, and websites.
  • Experience in higher education setting preferred

How to Apply

For immediate consideration follow the link to apply. apply.interfolio.com/88188

Other jobs you may like